Privacy Policy
Effective from - 22.05.25
Rashid Solicitors Ltd is committed to protecting your privacy and handling your personal information in a lawful, fair and transparent way, in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the professional obligations set by the Solicitors Regulation Authority (SRA).
1. Who We Are
Rashid Solicitors Ltd
Registered office: 61 Campbell Road, London, E3 3GL
Company No: 16130038
SRA Authorisation No: 8011317
Data Controller Contact: hello@rashidsolicitors.com
2. What Personal Data We Collect
We may collect and process the following types of personal data
- Full name, address, and contact details
- Date of birth, nationality, and identity documents
- Immigration history or legal case details
- Financial or payment information
- Information relating to your legal matter
- Communications and correspondence with us
-
Sensitive personal data (e.g. health, criminal convictions)
where relevant to your case
3. How We Collect Your Information
We collect personal data in the following ways
- Directly from you (email, telephone, website forms, or in person)
- From third parties (e.g. government agencies, previous solicitors, interpreters)
- From public sources (e.g. Companies House, Land Registry)
- Through documents you or others provide during your case
4. Why We Process Your Data (Legal Basis)
We only use your personal data where there is a lawful basis to do so
- To provide legal services and fulfil our contract with you (Article 6(1)(b))
- To comply with legal obligations, e.g. anti-money laundering checks (Article 6(1)(c))
- To protect your vital interests, where appropriate (Article 6(1)(d))
- To pursue our legitimate interests (Article 6(1)(f)), e.g. internal administration, client service
-
With your consent, where required (Article 6(1)(a)); you may withdraw
consent at any time
For special category data (e.g. health, race, religion), we process under Article 9 where necessary for legal advice or to establish, exercise or defend legal claims.
5. Who We Share Your Data With
We may share your data with the following, where necessary and lawful
- Barristers, interpreters, and legal experts
- Courts and tribunals
- The Home Office or other government departments
- External IT, case management or secure cloud providers
- Other solicitors or professional advisers
- Regulatory bodies such as the SRA or Legal Ombudsman
- We will never sell your data or share it for marketing purposes
For special category data (e.g. health, race, religion), we process under Article 9 where necessary for legal advice or to establish, exercise or defend legal claims.
6. International Transfers
We do not routinely transfer your data outside the UK. If it becomes necessary (e.g. your case involves an overseas authority), we will ensure appropriate safeguards are in place under UK GDPR Articles 44–46 and inform you before any transfer occurs.
7. How Long We Keep Your Data
We retain your data in line with legal and regulatory obligations. Typically, we retain client files for six years after the conclusion of a matter. Some immigration or family matters may be kept longer where necessary.
When the retention period expires, we securely delete or destroy your data unless you request otherwise and we have a lawful basis to retain it.
8. Your Rights
You have the right to
- Access the personal data we hold about you
- Request correction of inaccurate data
- Request deletion (in limited circumstances)
- Object to processing or request restriction
- Data portability (where applicable)
- Withdraw consent (if processing is based on consent)
-
Lodge a complaint with the
Information Commissioner’s Office (ICO)
We do not use automated decision-making or profiling.
9. How We Protect Your Data
We use appropriate technical and organisational measures to
safeguard your personal data, including
- Encrypted case management systems
- Secure email and document storage
- Request deletion (in limited circumstances)
- Limited staff access to sensitive information
- Confidential meeting and file handling procedures
We regularly review our security policies and train our team on data protection.
10. Cookies and Website Use
Our website may use cookies to improve functionality and visitor analytics. We do not use cookies to identify individuals.
Please refer to our Cookie Policy for full details.
11. Contact and Complaints
If you have any questions about how we use your data
or wish to exercise your rights, contact
Data Protection Contact
Email: hello@rashidsolicitors.com
Address: 61 Campbell Road, London E3 3GL
If you are not satisfied with how we handle your data, you have the right to
complain to the Information Commissioner’s Office (ICO)
Website: www.ico.org.uk
Telephone: 0303 123 1113
Address: Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
12. Changes to This Policy
We review this policy regularly and may update it in line with legal, regulatory or operational changes. You can always access the most recent version on our website.
